Dubsado is client management software for service businesses, creatives included. Its pricing page lists unlimited projects and clients, lead capture forms, proposals, contracts, invoicing with payment plans, client portals, calendar connection and a mobile app, with scheduling, automated workflows, public proposals, Zapier and a bookkeeping integration on its Premier plan. Its integrations page lists QuickBooks Online and Xero, and Dubsado Payments powered by Stripe.
Teams looking at a Dubsado alternative are rarely unhappy with its forms and workflows. They need the production side too: a crew to schedule with travel time between shoots, outside editors to brief, and photos and video to deliver from the same job they invoice.
What Dubsado does well
- Forms, proposals, contracts, invoicing and payment plans, with unlimited projects and clients on both plans
- Automated workflows, scheduling, public proposals and Zapier on the Premier plan
- QuickBooks Online and Xero integrations (the bookkeeping integration is on Premier)
- Client portals, calendar connection, email integration and a mobile app on both plans
- Three additional users included free, with more users and extra brands as paid add-ons
- Dubsado Payments, powered by Stripe, accepts payments in 135+ currencies
Where Opsicom differs
The difference shows up on the job itself, once there is a crew to schedule and media to deliver.
- Travel-aware crew scheduling: drive time between bookings is calculated from real routes and checked before a booking can be placed, on the crew calendar and on the public booking page
- Supplier and editor workflow: outside editors and retouchers receive the brief and files in their own workspace and upload finished work back to the same job, invited at no cost
- Delivery from the job: galleries play video in the browser, downloads of any size stream straight from the gallery, raw files travel with the finished work, and downloads can be locked until the invoice is paid
- Instagram and Facebook publishing from delivered jobs, with client approval
- Opsy, an AI assistant across jobs, clients, calendar and billing
- Per-person pricing with no ceiling and unlimited projects; clients, suppliers and collaborators are invited at no extra cost
What to look for in a Dubsado alternative
Before switching, it is worth being clear on what you actually need. Creative teams moving off a client management system are usually looking for some of these:
- 1.Crew scheduling that shows real availability across several people, with travel time between shoots
- 2.Media delivery and client galleries alongside contracts and invoicing
- 3.A workspace where outside editors receive the brief and return finished files to the job
- 4.Social publishing so finished work reaches Instagram and Facebook without extra tools
- 5.Accounting sync with the software you already use
How Opsicom compares to Dubsado
Both cover client management, invoicing and accounting sync, and both include more than one user. Dubsado is built around configurable forms, proposals, contracts and workflows that you shape to your client process. Opsicom is built around the job: crew, suppliers, delivery, social publishing and billing on one record.
Jobs move through a structured workflow from brief to shoot, edit, review and delivery, with crew scheduled inside the same job record. Client galleries handle delivery and approvals, invoices sync to Xero, and Opsy AI sits across jobs, clients, calendar and billing to flag conflicts and surface what needs attention.
Opsicom charges US$25 per person a month, with no ceiling - clients, agents and anyone in your client portal can be invited at no extra cost. Your bill scales with your crew, not with everyone who happens to touch the platform.
Who should stay on Dubsado
If your business mainly needs configurable forms, proposals, contracts and automated workflows, with QuickBooks Online or Xero, and you deliver your work outside the CRM, Dubsado covers that well, with three additional users included free.
Who should switch
You are a good candidate to switch to Opsicom if any of these apply:
- You schedule a crew across locations and travel time between shoots is a manual check
- You brief outside editors and chase finished files back by email
- You deliver finished media through a separate tool from the one that handles contracts and invoicing
- Your social publishing is manual and disconnected from delivery
Opsicom has a Free plan for one person and up to 10 projects a month, no card required.
See the full feature-by-feature breakdown.