Steps
- Open the accepted quote in Quotes, or the Quote card on the project it made.
- Click "Create invoice from quote". You need the Quotes permission and access to invoices.
- A draft invoice opens with the lines the client accepted, including the options they picked, and the overall discount as its own line.
- Check the deposit line. A paid deposit shows as "Deposit paid". One not paid yet shows as "Less deposit", with a note in the editor.
- Adjust anything you need in the invoice editor.
- Send it like any other invoice.
Work scheduled under a quoted project never gets its own price and never shows in Send invoices, so booked work is never invoiced twice.
Good to know
- The invoice goes to Xero like any other invoice when Xero is connected.
- Lump sums on the quote show as Quoted work on the project's Services tab.
- Accept on behalf records an acceptance by phone, email or in person, and works the same as the client accepting online.
What it does not do
- An accepted price list cannot be turned into an invoice.
- Quotes themselves are not sent to Xero.
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